Privacy Policy

Nexus Public Policy Institute ("Nexus," "we," "us," or "our") is committed to protecting your privacy and ensuring that your personal data is handled in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our services and visit our website.

​

1. Data Controller

The data controller responsible for your personal data is:
 

Nexus Public Policy Institute
Email: info@nexuspolicyinstitute.org
Phone (EU): +36 30 621 9760
Phone (US): +1 (307) 474 1299
Website: www.nexuspolicyinstitute.org
 

You can contact us at any time regarding your privacy rights or concerns.

 

2. Personal Data We Collect

We collect personal data through direct interactions, automated technologies, and third-party services. The type of data we collect depends on how you interact with us.
 

a. Data You Provide Directly

• Identity Information: Full name, title, date of birth

• Contact Information: Email address, telephone number, mailing address

• Professional Information: Job title, employer/organization, sector, area of expertise

• Account Information: Login credentials, user preferences, event registration details

• Communication Content: Messages, survey responses, feedback

• Financial Information: Limited data for transactions (processed via secure third-party payment providers)

b. Automatically Collected Data

Collected via cookies, pixels, log files, and analytics tools:

• IP address, browser type, operating system

• Device type, geographic location (approximate)

• Date/time of access, referring URLs, clickstream activity

• Usage data (pages visited, time on site, interaction data)

c. Sensitive Data

We do not intentionally collect sensitive personal data (e.g., health, race, political opinions). If it is ever necessary (e.g., for accessibility needs at an event), we will obtain explicit consent.

d. Children's Data

Our services are not directed to children under the age of 13 (or equivalent minimum age in your jurisdiction). We do not knowingly collect data from minors without parental or legal guardian consent.

 

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you have given us clear consent to process your personal data for a specific purpose (e.g., subscribing to newsletters, registering for events).

• Contractual Necessity: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.

• Legal Obligation: When processing is necessary to comply with a legal obligation to which we are subject.

• Legitimate Interests: When processing is necessary for our legitimate interests or those of a third party, provided that such interests are not overridden by your fundamental rights and freedoms.

 

4. How We Use Your Personal Data

We use your personal data for the following purposes:

• To Provide and Manage Our Services: Including registering you for events, managing your participation, and communicating with you.

• To Communicate with You: Sending you newsletters, updates, and marketing materials (with your consent), and responding to your inquiries.

• To Improve Our Services: Analyzing your usage of our website and services to enhance functionality and user experience.

• To Comply with Legal Obligations: Fulfilling our legal responsibilities, including maintaining records and responding to legal requests.

• For Promotional and Marketing Purposes: We may use your name, photo, video submissions, or other media provided by you for promotional purposes, including posting on our official social media platforms, website, or other public-facing materials to highlight participant stories and promote our programs and events.

 

5. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data. However, we may share your personal data with:​

• Service Providers and Partners: Including event platforms, payment processors, IT support, cloud services, and analytics providers – all bound by confidentiality agreements

• Legal Authorities: When required to comply with law, regulation, court order, or protect rights, safety, or property

• Affiliates/Subsidiaries: For internal administrative purposes

• With Consent: If you authorize us to do so for specific purposes

• Where data is shared, we ensure strict security and privacy safeguards are in place.

 

6. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure that any international transfers of your personal data are subject to appropriate safeguards, such as Standard Contractual Clauses approved by the European Commission, to protect your privacy rights.

 

7. Data Retention

We retain personal data for as long as necessary for the purposes outlined in this policy, including to:

• Fulfill our contractual or legal obligations

• Resolve disputes or enforce agreements

• Maintain appropriate records (e.g., donation or tax records)
   

Once your data is no longer needed, we will delete or anonymize it securely.

 

8. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.

• Right to Rectification: You can request that we correct any inaccurate or incomplete personal data.

• Right to Erasure: You can request that we delete your personal data under certain conditions.

• Right to Restrict Processing: You can request that we limit the processing of your personal data under certain conditions.

• Right to Data Portability: You can request to receive your personal data in a structured, commonly used format or have it transferred to another data controller.

• Right to Object: You can object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

• Right to Withdraw Consent: If we process your personal data based on your consent, you can withdraw that consent at any time.

To exercise your rights, please contact us at the details provided in Section 1.

 

9. Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Enable website functionality

• Analyze user behavior and improve performance

• Deliver targeted communications (if you consent)

• You may manage your preferences through your browser or via a cookie consent banner on our website.

Third-Party Tools We Use:
We may use services like Google Analytics, Mailchimp, or event platforms that may collect data as per their own policies.

 

10. Security

We implement industry-standard security protocols, including:

• Data encryption (SSL/TLS)

• Secure servers and access controls

• Limited access to authorized personnel only

• Regular audits and monitoring
   

However, no system is completely secure. Use caution when sharing personal information online.

 

11. Payment Security & Refunds

• All credit/debit card data is processed via secure third-party providers

• We do not store payment details on our servers

• You will receive a confirmation email within 24 hours of payment

• Refund Policy: You may click here to to visit the refund policy.
   

12. Links to External Sites

Our website may contain links to third-party websites. We are not responsible for the content or privacy practices of such websites. Please review their privacy policies separately.

 

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. We will notify you of any significant changes by posting the updated policy on our website and updating the "Last Updated" date. Your continued use of our services after such changes will constitute your acknowledgment and acceptance of the updated policy.

 

14. Contact Us

If you have any questions, concerns, requests, or complaints regarding your personal data or this policy, please contact us:
 

Nexus Public Policy Institute
Email: info@nexuspolicyinstitute.org
Phone (EU): +36 30 621 9760
Phone (US): +1 (307) 474 1299
Website: www.nexuspolicyinstitute.org

​

Last Updated: April 18, 2025