Privacy Policy

Nexus - Public Policy Institute ("Nexus," "we," "us," or "our") is committed to protecting your privacy and ensuring that your personal data is handled in compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. This Privacy Policy outlines how we collect, use, and protect your personal information when you use our services and visit our website.

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1. Data Controller

Nexus - Public Policy Institute is the data controller responsible for your personal data. If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact us at:

Contact Information:

• Email: info@nexuspolicyinstitute.org

• Phone: +36 30 621 9760

 

2. Personal Data We Collect

We collect and process various types of personal data depending on your interaction with us. This may include:

• Contact Information: Name, email address, phone number, postal address.

• Professional Information: Job title, organization, areas of expertise.

• Account Information: Username, password, and any other information provided during registration.

• Event Participation Information: Details about your participation in our programs, events, and activities.

• Technical Data: IP address, browser type, device information, and usage data collected through cookies and similar technologies.

 

3. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: When you have given us clear consent to process your personal data for a specific purpose (e.g., subscribing to newsletters, registering for events).

• Contractual Necessity: When processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.

• Legal Obligation: When processing is necessary to comply with a legal obligation to which we are subject.

• Legitimate Interests: When processing is necessary for our legitimate interests or those of a third party, provided that such interests are not overridden by your fundamental rights and freedoms.

 

4. How We Use Your Personal Data

We use your personal data for the following purposes:

• To Provide and Manage Our Services: Including registering you for events, managing your participation, and communicating with you.

• To Communicate with You: Sending you newsletters, updates, and marketing materials (with your consent), and responding to your inquiries.

• To Improve Our Services: Analyzing your usage of our website and services to enhance functionality and user experience.

• To Comply with Legal Obligations: Fulfilling our legal responsibilities, including maintaining records and responding to legal requests.

 

5. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data. However, we may share your personal data with:

• Service Providers: Third-party vendors who provide services on our behalf, such as event management, IT support, and marketing. These service providers are bound by data protection agreements to ensure your data is protected.

• Legal Authorities: When required by law or in response to legal processes, or to protect our rights and safety or the rights and safety of others.

 

6. International Data Transfers

Your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). We ensure that any international transfers of your personal data are subject to appropriate safeguards, such as Standard Contractual Clauses approved by the European Commission, to protect your privacy rights.

 

7. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, comply with legal obligations, resolve disputes, and enforce agreements. Once your personal data is no longer needed, we will securely delete or anonymize it.

 

8. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

• Right to Access: You can request a copy of the personal data we hold about you.

• Right to Rectification: You can request that we correct any inaccurate or incomplete personal data.

• Right to Erasure: You can request that we delete your personal data under certain conditions.

• Right to Restrict Processing: You can request that we limit the processing of your personal data under certain conditions.

• Right to Data Portability: You can request to receive your personal data in a structured, commonly used format or have it transferred to another data controller.

• Right to Object: You can object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

• Right to Withdraw Consent: If we process your personal data based on your consent, you can withdraw that consent at any time.

To exercise your rights, please contact us at the details provided in Section 1.

 

9. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to collect and store certain information when you visit our website. This helps us improve our website’s performance, understand user behavior, and tailor our content and advertisements to your interests. You can manage your cookie preferences through your browser settings or by using a dedicated cookie management tool on our website.

 

10. Security

We take appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, misuse, or alteration. While we strive to protect your data, no security measures are completely foolproof, and we cannot guarantee the absolute security of your information.

 

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or other factors. We will notify you of any significant changes by posting the updated policy on our website and updating the "Last Updated" date. Your continued use of our services after such changes will constitute your acknowledgment and acceptance of the updated policy.

 

12. Complaints

If you believe your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority in your country or region, or where the alleged infringement occurred.

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Last Updated: 01 Oct, 2024